Clubhouse and Sports Field Reservation Request Form Name* First Last BSTC Member #*Phone*Email* What date would you like to reserve the party room?* Date Format: MM slash DD slash YYYY Event Beginning Time* : HH MM AM PM Please enter the time you would like your event to begin. Event Ending Time* : HH MM AM PM Please enter the time you would like your event to end. What areas of the club would you like to reserve?* Reserve Private Dining/Meeting Room in Clubhouse Reserve Entire Clubhouse Including Private Dining/Meeting Room & Game Room Reserve Sports Field for Sports Practice, Parking or Outdoor Party Use Reserve Pool for Private Party during the Pool Season (After Hours Only) Reserve Poolside Dining Area (Only after Pool Hours or in Off-Season) Reserve TV Lounge (Only after Pool Hours or in Off-Season) Use TV Lounge during Pool Hours (This is First-Come, First Serve Only) Use Poolside Dining Area during Pool Hours (This is First-Come, First Serve Only) Please tell us a little about your event.*How many guests do you expect?Consent*Our Board of Directors have initiated the following usage fees designed to help defray costs associated with providing a clean and accessible facility. - Use of Private Party Room – First 2 hours $75. All additional hours use after first 2 hours, $25/hr. - Use of Clubhouse, including Private Party Room - First 2 hours $225. All additional hours use after first 2 hours, $50/hr. Includes cleaning fee before and after event. - Use of TV Lounge – During Pool Season, the TV Lounge cannot be reserved. As a result, its use is available if willingly shared with others. We do require notice of intent to use the Lounge as required with Clubhouse reservations. In the off-season, due to uncomfortable weather, we do not reserve or restrict its use. We do use portions for winter storage. There is no charge unless a group’s use necessitates unusual cleaning. - Manager requested on site during event - $25/hr - Kitchen Usage – $75 which includes ice machine, sinks, microwave, refrigeration but excludes cooking equipment. All facility use includes cleaning fee before and after and the use of the following equipment: - Charcoal Grill Outside - Folding Banquet Tables and Chairs - Table Cloths and Skirts with clips - Wire Chafing Stands (you supply canned Heat, Chafing Pans, Serving Utensils) - Ice Chests and Drink Dispensers It is obvious that any decorations added and/or events held in our facility, must not harm any furniture, walls, ceilings or floors. Repair and unusual cleaning costs will be billed to member host in addition to the standard rental fees above. The sports/parking field may be reserved on a first come basis by notifying the Club Manager, Bill Woodcock. Members are required to leave the field in the same or better state of cleanliness and order; otherwise a $50 cleaning fee will be assessed. Field Rental is $0 if more than 50% of a sports team are members. Field Rental is $20 per hour if less than 50% of sports team are members. Use of our facility must be scheduled with the Club Manager in advance and is not guaranteed until verified with the Club Manager. Contact: Bill Woodcock, (615)557-2084 Summer Club Manager Brentwood Swim and Tennis Club at Wildwood firstname.lastname@example.org I agree to the policies listed above regarding rental of the facilities.